This role involves working closely with the festival team to ensure we receive final screening copies of all films selected for the 2019 festival in a timely manner. We typically select around 130 short films and features, and this role involves working with a database of selected films, artists and distributor contacts, liaising directly with filmmakers and distributors to track screening copies and to pre-screen all films.

Contract fee: £1,400
Fixed term contract: 4 March to 8 May 2019, flexible working, approximately 20 days.
Application deadline: Thurs 31 January 2019, midnight.
Start date: 04 March 2019.
Location: Hawick, Scottish Borders.

About Alchemy Film & Arts

Founded in 2010, Alchemy Film & Arts is the first Creative Scotland Regularly Funded Organisation in the Scottish Borders. One of our flagship projects is the annual Alchemy Film & Moving Image Festival, which has developed into one of Europe’s leading festivals of experimental film and artist’ moving image. Alchemy Film & Arts also engages in developmental projects for experimental film and artists’ moving image production in Scotland, including a year-round exhibitions programme, an annual one month artists’ filmmaking residency, filmmaking symposia, touring programmes and a range of community filmmaking and engagement initiatives. In 2017, Alchemy Film & Arts curated Scotland’s national exhibition at the Venice Art Biennale, presenting a major new film commission by the artist filmmaker Rachel Maclean.

The Role – Print Traffic Coordinator

  • Ensuring all selected films, for all strands of the festival (including all shorts, features and installations) are received on time for screen-testing and well in advance of the festival.
  • Maintaining a spreadsheet/database of films due for delivery, filmmaker/distributor contacts and their status.
  • Chasing up filmmakers and distributors to ensure timely delivery of final screening copies of films.
  • Confirming receipt of films.
  • Downloading and transferring films to a master hard drive – these are sent to us on USB/DVD, through online services such as Dropbox and WeTransfer, on hard drives direct from distributors and as 16mm film prints.
  • Checking all screening copies by watching them through.
  • Delivering screening copies to Heart of Hawick projectionist for transfer to DCP.
  • Attending screen-test days at our main screening venue to check final DCPs or playback errors, sound problems, incorrect aspect ratios etc.
  • Logging return addresses and returning film-media to filmmakers post festival.
  • You will be responsible to the Festival Director.

Note: The requirements of service delivery in relation to the festival mean you will need to be able to carry out these services on location for 10 days straight over the period from Mon 29 April to Wed 8 May. There will be consistent additional late evening activity over the key festival days 2-6 May.

The Person


  • Highly organised, with meticulous attention to detail.
  • Skilled in the use of spreadsheets and databases for tracking and contact management.
  • Ability to anticipate problems before they arise.
  • Ability to work to deadlines in a high pressured environment.
  • Excellent written and verbal communicator.


  • Knowledge of film screening formats.
  • Prior experience of print traffic coordination or a similar task.
  • Prior experience of working in a festival or event management context.

To Apply

Please send a CV identifying your relevant education and experience, a cover letter outlining how you relate to the person specification, and the names and contact details of two referees to:

Please use the subject line “Alchemy Print Traffic Coordinator Application”.

Application deadline: Thurs 31 January 2019, midnight.

Interview date: early February 2019, in Hawick, Scottish Borders.